A person looking over documents, with money in one hand and the other using a calculator

COST RECOVERY

Increase Profitability Without Sacrificing Security

Simplify your printing cost recovery process, and free up fee-earners time with an easy to use and secure solution.

Our solutions are an easy, low cost way to securely monitor and manage printing in your organization - giving you control over your costs, and the environmental impact of your printers, copiers and multi-function devices (MFD). Designed to mitigate security risks, our solution is used by many legal firms to help track and report billable printing activity, improve client data integrity, profitability, and productivity. Our solution can help you to eliminate waste, encourage responsible printing behavior and ensure users and departments accountable for their print usage. Our solution includes embedded software that runs on your copier or MFD to enable tracking, cost recovery and secure print release directly from the device's panel. No matter your MFD configuration, our solution has a cross platform and vendor-neutral approach to technology and device support. The modern software design and architecture provides scalability for networks of all sizes, from 5 to 50,000 users.

Track And Recover All Client Service Costs

Due to the large number of documents being printed at legal firms, it can be a very time-consuming and manual process to associate the cost of printing to the correct client, potentially leading to not all costs being recovered. Our solution allows you to quickly and accurately chargeback costs to billable accounts or alternative fee arrangements. Users can easily search across thousands of accounts based on keywords or matter codes, making the process of recovering costs simple, and in the process guaranteeing your clients are billed for every print, copy, fax and scan without any overhead costs.

Keep Important Documents Secure

Ensuring secure client documents remain private and confidential is crucial in a legal firm. You need to make sure that the right document is collected by the right person, which can be hard to control in a busy print environment. Our solution allows you to deliver a secure-print workflow by preventing documents from being printed until the user physically authenticates at the MFD to collect them. You can also provide user-accountability for the security of confidential printed documents by implementing digital signatures and watermarking on all pages and traceability through print archive logs, for visibility of all print activity.

Make Life Easy For Fee-Earners

Keeping fee-earners working on revenue-generating activities is important for any successful law firm. Providing systems which can allow them to get the most out their time becomes necessary to help ensure that this is the case. Our solution can help to increase productivity by allowing fee earners to easily delegate the printing of jobs to their personal assistants. This means less time is spent on administration tasks while ensuring documents are securely printed and available when needed. The ability to charge billable expenses at the time of submitting a print job can help fee earners continue working on what is important, and guarantee printing costs are quickly recovered.

Empower Your Workforce To Go Mobile

Empower Your Workforce To Go Mobile More legal firms are starting to embrace Bring Your Own Device (BYOD) policies, and as workers have quicker access to content through the use of mobile devices, providing the ability to print from all these platforms securely becomes a challenge to manage. Our solution helps solve these challenges through a range of secure mobile and BYOD printing options. They are easy to configure and work across all major platforms to allow users the flexibility to print from whatever device they choose.

Retain The IT Systems Already In Place

Changing systems can be disruptive and ensuring new systems work with your current range of MFPs, billing and practice management software, and other internal systems is very important. Our solution is not limited to any manufacturer, so it is extremely versatile in any print environment. The consistent interfaces between MFP release stations means users only need to learn one system and one set of terminologies. Our solution also integrates to a number of major 3rd party legal systems through a range of fully documented APIs and scripts, making it easy to look up and chargeback to clients and matters.